- Liquor consumption,
- Safety on the premises of your party, and
- Food-borne illnesses.
- If you are holding a party at outside your office, you need to inspect the venue first to make sure it meets your safety standards. Some things to keep an eye out for include: exits emergency lighting, and flooring that might prevent slips and falls, particularly if there is a chance of bad weather.
- Keep an eye on the weather forecast and if storms are looming on the date of your party. Consider the effects that weather may have on safe travel to and from the party. You may need to make special plans to keep sidewalks and parking lots clear if the event is outside of normal business hours.
- If you are in an unfamiliar area, do you need security? It’s something to consider.
- Keep an eye on party-goers to ensure that no one wanders off or goes to his or her car alone after dark.
- Prepare an emergency plan in case someone is injured or needs medical assistance. Know where the closest hospital is and if anyone knows how to use a defibrillator or can perform CPR.
- Do you have employees with disabilities who have special needs? Wheelchair bound employees should be able to get in and out of any venue you choose.
- Applying your workplace policies on behavior including those on violence, harassment, discrimination and the general code of conduct, even if you’ve chosen a venue other than your workplace. Prior to the event, let employees know the standards to which they will be held.
- Making sure your staff knows that the event is optional and it won’t reflect poorly on their performance evaluation, advancement potential or job security if they don’t’ attend. Emphasize this in all invitations and announcements should emphasize this point.
- Making sure that the party is not tied to any specific religious tradition and is referred to as a “holiday party.”
- Monitoring employee’s behavior to ensure that it conforms to company policies. Take prompt action if any activity or behavior exceeds acceptable bounds. For instance, if someone is getting too friendly, carrying a mistletoe and asking for kisses from others, you should pull the person assign and discreetly to manage the incident before it becomes a bigger issue.
- Limiting alcohol consumption, which can help avoid impaired decision making and lowering inhibitions which can lead to poor behaviors.
- Avoiding activities or items such as mistletoe, a game of Twister, or inappropriate music that could lead to physical contact, unwanted social pressure or inappropriate conversation.
- Taking complaints that stem from the party seriously. As you would with any other incident, document, investigate and take appropriate action.
- Hold the event at an off-site location and hire professional bartenders who have their own insurance and are certified for alcohol service. Speak with the vendor to determine what protocols it uses to keep from serving minors and others who are visibly intoxicated.
- Make sure an array of choices of non-alcoholic beverages.
- Don’t have an open bar. Instead hand out drink tickets to control consumption.
- Stop serving alcohol at least an hour before the event ends.
- Keep lots of starchy and high-protein snacks for the partyers to munch on to slow absorption of alcohol into the bloodstream.
- Give a supervisor or manager the authority to cut off anyone who is intoxicated.
- Provide alternative transportation that may include free cab rides.
- Catering firms,
- Bartending firms,
- Facilities, or
- Entertainers should be required to produce
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